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Efficiently Produce Projects In-house With Managed Print Services

Monday, April 29, 2019

With digitalization, today’s print rooms or Central Reprographics Departments (CRD) are struggling to justify their relevance as they may no longer be the central part of the business they used to be. Print ads are currently being replaced by digital billboards to promote a brand, convey a message, and announce an event.

But for those businesses that still rely on printed materials, print rooms are challenged by the demand for faster turnarounds and the need to offer new services beyond printing. Those businesses that can’t keep up with the demand have outsourced their printing jobs to third party providers that have the expertise and are well-equipped with the hardware to finish the job.

But what if you can do it in-house?

Overcome In-house Print Room Complexities with MPS

Organizations often outsource their print jobs to reduce the overhead cost of acquiring the equipment. One survey shows that while cost control is the top challenge for operating a print room, those outsourcing their print jobs rate governance and document security as their top concern over cost savings. This indicates that in-house printing can still provide better control over print quality and document security versus commercial print services.

This is where Managed Print Services (MPS) become valuable. It simplifies complex output environments, reduces risk and cuts costs on printing for all kinds of organizations. Organizations should choose an MPS provider that offers print strategy packages that support high volume output devices as well as provide software tools that can manage job routing, cost recovery and a range of document finishing options.

Rabbit Office Automation (ROA) provides Managed Print Services that can help your business reach its goals.

ROA’s Managed Print Strategy can:

  • Assess the current-state costs and workflows and provide device maps to draw attention to unnecessary costs.
  • Establish rules-based printing to reduce waste.
  • Remove underused devices and consolidate output among fewer centralized systems.
  • Track output activity across the organization so you pay only for the actual page count, thus helping you save on your monthly charge.
  • Supply devices that ensure secure printing, file encryption, removable hard drives and other techniques to give you improved security.

Ricoh’s line of production printers are perfect for ROA’s MPS strategy. Ricoh’s production printers can easily and efficiently produce projects in-house — from oversized media to synthetics, and lightweight paper to heavy stocks. It has end-to-end finishing options for virtually any document need from saddle-stitched booklets to ring-bound materials. And it also provides multiple layers of document protection for added security.

Ricoh’s PRO 8220S and PRO 5210S are a versatile choice for Central Reprographics Departments that seek high quality in-house print capability or digital and quick printers. Reaching output speeds of up to 136 ppm and 80 ppm respectively, both are ideal for producing on-demand marketing materials, collaterals or client mailings. Both printers also support variable data printing (VDP) which gives your organization the power to personalize newsletters, fundraising materials, direct mail, employee handbooks, statements and coupons. The ability to use personalization capabilities allows you to keep projects in-house and produce mail-ready materials at a lower cost.

If you need ROA to help you identify your business goals and craft the most effective strategy to achieve them, talk to our experts.

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