How Document Management Affects the Sustainability Objectives of High-Tech Companies

Friday, June 14, 2019

Ninety-three percent of paper comes from trees, and 50% of business waste is composed of paper — accounting for 25% of landfill waste and 33% of municipal waste. In the U.S. alone, offices use 12.1 trillion sheets of paper a year. And to produce one piece of A4 paper, it takes an average of five liters of water.

These staggering numbers from The World Counts are a clear wake up call for businesses to take their sustainability objectives to the next level. And one way to take action is to focus on efficient, paperless printing and document management.

Paper Vs. Plastic

Sustainability is a key concern for various sectors, including the High-Tech industry.

However, while reducing paper usage was predicted due to digital transformation, it didn’t really happen. Demand for paper is expected to double before 2030. This can be partly ascribed to the heavy use of paper in packaging due to efforts to reduce plastic consumption (which is a good thing). And in reality, businesses who purport to have “gone digital” do not really adopt an aggressive approach to document digitalization, but instead still rely on printed documents for the majority of their day to day operations.

HTCs Should Digitalize

High Tech Companies (HTCs) must keep their documents in a central and secure location that is easily accessible not only to address customers’ demands but also to reduce paper consumption. An additional benefit to having a central repository is that enterprises are assured of having the most up-to-date version of whatever customer documents they need. Office automation frees HTCs from the complexity of having to manage files, folders, and email attachments — and most of all, it eliminates the need for paper.

When implemented correctly, office automation helps maximize business productivity by increasing operational efficiency. It eliminates redundancy and inefficiency by streamlining document workflows and reduces waste and environmental impact.

Ricoh's line of multifunction printers can help HTCs in their digital transformation. It offers an extra line of security with its user log-in function so you can control and track who's using the device. You can also work on the go using its remote printing features that let you find and access documents via your personal mobile device, cloud application, or via MFP's embedded web browser.

About ROA

Rabbit Office Automation (ROA) helps you overcome today’s challenges in a cloud-first world by delivering office automation through digital technologies for the High-Tech industry.

With our over 30 years proven track-record in providing highly functional, top-quality copier and printing equipment tailored to meet your specific requirements, we offer complete services from reliable copier equipment to strategic document management solutions designed to help your organization increase process efficiency and effectiveness, while lowering costs and promoting a more sustainable environment.

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