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Standalone Printers vs Multifunction Printers: Which One Is Right for You?

Wednesday, February 6, 2019

Printer technology has come a long way over the past few years. Nowadays, you can easily buy an inexpensive and sleek device that not only prints, but also scans and faxes too. The question is, do you require a stand-alone printer? Or is an all-in-one or a multifunction printer (MFP) the best device for your needs? Given the sheer amount of options on the market, it can be tough to decide what will suit you best.

Weighing your Options

You must consider certain key factors to ensure that you get the right type of printer for your specific requirements.

1. Features

If your business only requires printing, then a stand-alone printer is the perfect device for you. Some stand-alone printers can be connected to a network for sharing by multiple users.

But if your business also requires copying, scanning and faxing, then a multifunction printer may be the best choice. An MFP consolidates the functions of a printer, copier, scanner and fax into one machine. Mobile- and cloud-connected MFPs can help simplify your workflow and enable you to work remotely by letting you scan your documents to the cloud and print your documents without leaving your work area.

2. Cost

In terms of initial purchase price, a stand-alone printer is cheaper than an MFP. But while MFPs might come with a higher price tag than their single-function counterparts, the price is considerably lower compared to buying multiple devices.

You should also take into consideration the cost of consumables like inks, toners, rollers, ink absorber pads, etc.

Another thing to look into is the cost of service and maintenance. Maintaining a stand-alone printer is much cheaper than maintaining an MFP. But considering that an MFP is an all-in-one machine, it is more economical than maintaining several separate machines at the same time.

3. Space

Space is another factor to consider when choosing between an MFP and a stand-alone printer. When office space is at a premium, combining multiple devices such as a printer, scanner, copier into an all-in-one machine will give you significant space savings.

4. Security

Any networked device has the potential to be hacked. So, a stand-alone printer that isn’t connected to any network is generally secure.

A mobile- and cloud-connected MFP that does not have security features in its system is particularly vulnerable to potential breaches.

If the security of sensitive company or customer data is a major consideration, be sure to select a device with robust built-in security features.

So which one is better?

The choice between a standalone printer and an MFP all boils down to your specific business requirements. Before settling on a particular device, weigh their pros and cons and consider your processing needs.

Standalone Printer

  • Fast printing
  • High volume capacity
  • Excellent print quality resolution
  • Durability and reliability


  • More economical than buying separate printers, scanners, copiers and faxes
  • Space saving and energy efficient
  • Comprehensive document management in one easy to use multifunction machine
  • Only one set of consumables to maintain

Ricoh is well known for its high-quality printers. Whether you have a small business or a huge office, you can find a stand-alone printer or an MFP that offers amazing image quality, user-friendly features and convenient connectivity options to meet your needs.

If you still can’t decide which one is better for you, Rabbit Office Automation (ROA) can help you assess your options further. Talk to our experts today to know your best options.

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