Document Management

Making the right decision for your Document Management solutions is an essential part of running any business.

Outdated, missing, or incomplete information can prove to have a big impact on your business by delaying decisions, compromising cases, and hindering the work of your employees.

Keeping your documents in a central and secure location that is easily accessible ensures you have the most recent, up-to-date version of whatever documents you need. Combing through files or folders and searching for email attachments become a thing of the past with ROA’s MaxxVault Enterprise Document Management.

You can expect the following benefits with ROA’s MaxxVault Enterprise Document Management:

  • A simplified document review process.
  • Improved document quality control with workflow tracking and overview.
  • Quick access to all versions of your document.
  • Straightforward and flexible document content management capabilities.
  • An enhanced document audit history that tracks document changes.
  • Hassle-free content approval and publishing features.
  • Automated indexing that includes tracking the age of a document and archiving it at the appropriate time.
  • Protection against data loss with frequent back-ups of your documents and offsite storage of data with MaxxCloud.
  • Documents and electronic records kept in compliance with industry regulations such as: Sarbanes-Oxley (SOX), Health Insurance Portability and Accountability Act (HIPAA) or the Gramm-Leach-Bliley Act (GLBA).
  • Email alerts for new tasks, or status reports relating to your documents.
  • Advanced Optical Character Recognition (OCR) software for all your PDFs and TIFFS.
  • A secure centralized document repository.